One of my most frequently asked questions at Jeneze Designs is “when should I mail my wedding invitations?” I thought I would write this post today to share a few tips and some advice on this question.
Where is your wedding? Is your wedding in your hometown, will you be inviting guests that live in your area? If so, wedding invitations should be mailed 6-8 weeks prior to the wedding date. I personally would stick closer to the 8 week mark simply because people are busy and you want to make sure you give your guests plenty of notice, especially if they need to RSVP, you need to give them time to do so.
Is your wedding in your hometown but guests will have to travel to get there. For example, is your wedding in New York but most of your guests will need to travel from other states to get there? Be sure to send your wedding invitations at least 4 months prior to the wedding date. Why? Guests will need to not only RSVP but they will need to make travel plans. Also it would be very courteous to your guests to find out locations in advance so they know where they can stay. This information would be provided on an accommodations card that would be inserted into your invitation envelope. Some hotels may even offer a discount if you plan to have multiple guests stay at one location and many guest will greatly appreciate the cut in cost.
Will your wedding be somewhere out of the country or at a distant location? Typically we call these destination weddings. Plan to send your invitations 6-8 months prior to the wedding date. This may sound early but if the location of your wedding isn’t state side or will take a bit of traveling time, your guests will need to plan on the extra expense, get time off of work and basically plan ahead. Again be sure to let your guests know of places that they can stay or possibly get a group rate with the wedding party.
When should I have guests RSVP? This timeline might vary a little because it might depend on your wedding vendors. If you are providing a meal, lunch or dinner your catering service may need to know several weeks in advance so they can make the necessary plans. Be sure to check with your vendors to know when they will need that information. I recommend that you gather all responses at least 4 weeks before the wedding. So be sure to send your invitations at least 6 weeks ahead so guests will have time to respond.
What is the best way to have guests RSVP? Most of my customers still order a traditional response card that will need to be mailed back to the couple. This method still works perfectly fine but sometimes you may not get a timely response because of unforeseen delays in mail or someone misplacing their card. I do not think that it is informal or tacky to request a reply by phone or email. Simply have the option on your response cards. I actually may be a lot easier to collect responses via text or email and it is a good way to collect phone numbers in case you need to provide any last minute details about your wedding for your guests. And if you want to be totally nontraditional a fun way to collect a response is by sending a mad libs style rsvp. A lot more brides are doing this and I think it’s great, it lets your guests know that your wedding is going to be a blast!
Hopefully these tips on when to send your wedding invitations helps you. Let us know if you have any questions about your invitations, we are more than happy to help, email us at firstname.lastname@example.org!